Restaurant billing machine: what you need and what it costs.
You don't need an expensive POS machine. A Windows PC, a thermal printer and QPOS make a complete restaurant billing machine.
Four pieces. That's it.
- Counter PC
- Any Windows 10 or 11 desktop, laptop or touchscreen POS with 4 GB RAM.
- Thermal printer
- USB or network, 58 or 80 mm (ESC/POS). Add one per kitchen station if you like printed KOTs.
- Wi-Fi router
- Connects captain phones and kitchen screens to the counter. Internet is not required.
- QPOS software
- Billing, KOT, GST, captain app, kitchen display and 40+ reports for ₹9,999 a year.
What a billing machine costs in 2026.
Typical market prices in India. Actual prices depend on brand and shop.
| Item | Typical price | Notes |
|---|---|---|
| Windows PC or laptop | ₹18,000 to ₹35,000 | Windows 10 or 11, 4 GB RAM. A PC you already own works too. |
| Touchscreen all-in-one POS | ₹25,000 to ₹50,000 | Optional. Faster at a busy counter, but any PC works. |
| Thermal bill printer, 80 mm | ₹4,000 to ₹9,000 | USB or network (LAN). Best for restaurants. |
| Thermal bill printer, 58 mm | ₹2,500 to ₹5,000 | Smaller bills. Good for cafés and takeaway. |
| Kitchen printer (optional) | ₹4,000 to ₹9,000 | One per station if you print KOTs in the kitchen. |
| Cash drawer (optional) | ₹2,500 to ₹5,000 | Connects to the bill printer. |
| Wi-Fi router | ₹1,500 to ₹3,000 | For captain phones and kitchen screens. |
| QPOS software | ₹9,999 a year | Every feature, unlimited counters, phones and kitchen screens. |
Already have a Windows PC? Then a printer and QPOS are all you need to start billing.
The machine is the easy part.
Fast at rush hour
Short codes, keyboard shortcuts and one-tap KOT, bill and settle.
Keeps billing
Runs on your PC and Wi-Fi, so a net outage never stops the counter.
Your data, your PC
Sales stay on your machine with daily backups. No trace on any cloud.
Billing machine questions.
What is a restaurant billing machine?
It is the counter setup you use to take orders, print bills and KOTs, and collect payment. Today it is usually a Windows PC or touchscreen POS, a thermal printer and billing software such as QPOS.
How much does a restaurant billing machine cost?
A complete setup with a PC, an 80 mm thermal printer, a Wi-Fi router and QPOS for a year usually costs ₹35,000 to ₹55,000. If you already have a Windows PC, you only need the printer and QPOS, so about ₹15,000 to ₹20,000.
Do I need a special POS machine?
No. QPOS runs on any Windows 10 or 11 desktop or laptop. A touchscreen POS is nice to have but not required.
Which printer works with QPOS?
Any ESC/POS thermal printer, 58 mm or 80 mm, connected by USB or network cable. Most printers sold in India for billing support ESC/POS.
Does it need internet?
No. Billing, KOTs, printing and reports run on your PC and Wi-Fi router. Internet is only used for WhatsApp bills and the owner app away from the restaurant.
See QPOS running on your own counter.
We come to your restaurant, set up your menu and show you billing, KOTs and reports. No commitment.